Ditch the Filing Wars: Embrace the Paperless Rebellion! With Alan Lilley
Remember that scene in Star Wars when Han, Leia, Chewie and Luke are wading through junk in the trash compactor as the walls are closing in? Ever felt similar when your desk is buried under an avalanche of invoices and contracts?
Well, fear not my brave friend! There’s a way to ditch the paper shackles and join the Rebel Alliance of efficiency...
Go paperless!
Are you tired of searching for lost documents?
Say goodbye to papercuts and hello to the Force-like power of instant document retrieval. Time spent searching through physical documents should be a thing of the past!
Picture this: Contracts, quotes, invoices, proof of deliveries, customer design plans, product specifications, all on your system and all easily accessible. And if they aren’t, what are you waiting for? Think of all that time saved when you can effortlessly digitise and organise all your documents within Intact iQ.
Also, by granting customers access to the information they need, you not only save time and money on printing but also enhance relationships. An online customer management portal streamlines communication and transactions, minimising the need for paper-based documentation and paperwork. Productive or what?
Reducing paper usage not only minimises handling and errors but also contributes to a lower carbon footprint and decreased costs. Conduct a thorough review of any paper-based processes you use and find ways iQ can help you minimise your paper usage. It's time to fully embrace the efficiency and sustainability of a paperless office!
Worried about losing important documents?
By embracing the encrypted cloud and ditching paper documents, you can remove the risk of losing important documents from theft, loss, or damage.
Storing information digitally in a central database not only saves paper but is more efficient. Employees can access, share, and update data and documents to your system, so there’s no need for printed documents, making things easier and simpler. Passwords and firewalls become your new droids, keeping prying eyes and clumsy Stormtroopers at bay.
Moreover, when you save documents to the cloud, you’re not just storing them in a virtual space; you’re also ensuring secure backups.
Stop lugging around clipboards and paper on deliveries
By using a mobile device, you can capture signatures and photograph your deliveries right at your customer’s door. Signature capture pads in-store also speed up transactions. Both instantly attach the customer’s signature or image to their order in the system for accurate record-keeping. And workflows can be automatically triggered to send email receipts, invoices or PODs, product specifications and more.
Not only that, but you can also enjoy collaborating on documents in real-time, reducing the need for paperwork. Mobile applications such as Intact Access lets you and your team access business information on mobile devices anytime, anywhere. No matter where your team are, they are still able contribute regardless of their location, allowing for greater flexibility in terms of remote or on the go work.
“We’ve removed thousands of sheets of paper from the business each week, so the paperless deliveries have been a huge success.” Operational Support and Business Improvement Manager at Deli Lites, Edward McClory
Digitise your documents and reduce manual data entry!
Document scraping and OCR are your new droids. They’ll use their digital skills to unlock the data trapped in your paper prison, allowing you to ditch the manual entry blues. Solutions such as Intact inDocs can simplify document management using QR Code, OCR, and PDF text scraping technologies. And they transform your purchase ledger.
Going paperless isn’t just about convenience, it’s about joining the fight for a greener galaxy! Save trees, reduce waste, and give Mother Nature a high five. Plus, your wallet will thank you - no more printing costs, no more ink cartridge tantrums, just pure digital bliss.
So, what are you waiting for? Unleash the paperless Force and join the digital rebellion!
May the Force of digital efficiency be with you!
