Family run business, Evan Henry Electrical, provide a range of electrical services from design to installation through to maintenance. Established in 1984, they employ almost 30 staff, largely field-based service personnel.
Before using Intact
For Ronan Henry, MD of Evan Henry Electrical, a manual, paper-based method of job and project costing made it difficult to track the commercial status on any project. Evaluating their position on quoted projects on week by week or month by month basis was tedious & time-consuming. Time & material jobs were also difficult to track or evaluate.
In reviewing systems to improve his job and project management, Ronan looked into a web-based job costing system but found the technical know-how required to integrate it with Intact Vline, their existing system, did not sit well with him. They also found Sage too costly & didn’t fit their requirements. Upon learning of Intact Software’s iQ product which included a fully integrated job and project management module, Ronan could see the benefits it could bring not only to his job costing process but his entire business.
Pain Points
- Evan Henry Electricals’ manual, paper-based method of doing their job & project costing was both laborious & time-consuming.
- More importantly, they had no easy way of tracking costs/revenue for every stage of a job/project.
“Intact iQ has saved me hours of work logging, managing and keeping on top of our jobs & projects. We’ve gone from assuming we made money on a job to knowing exactly where we stand on any given job because the information is there now”
After using Intact
With Intact iQ, Ronan has significantly reduced the time he spends logging, managing & keeping track of their jobs & projects. More importantly, he instantly knows the value of a job & the commercial status. His iQ Dashboard presents him with immediate access to outstanding purchase orders, invoices that need to be sent out and a status on every job. This means that invoices are getting sent out quicker and payments are coming in faster resulting in improved cash flow & reduced bad debts.
Intact iQ offers a cost per stage capability, a feature that EHE will exploit in the future to identify specific challenges like sub-contracted stages not meeting budget. This will allow him to focus on resolving issues on-time and not at the end of the project. They also intend to introduce timesheet entry via an app to ensure that information is entered in a timely fashion as the job progresses. All in all, the iQ Job Costing has introduced efficiency and visibility across the entire operation.
Key Benefits
- Efficient tracking of costs and revenue on every stage of a job
- Real time view of jobs, outstanding PO’S, invoices, profitability
- Significant time saving
“The Intact iQ support team have been very helpful & I’ve learnt a few things from them about tweaking the system for myself”
Tailored to suit their unique job costing processes, Intact iQ has saved Evan Henry Electrical countless man-hours. They know exactly where they stand on every job & no job is missed. Their invoicing & PO management has also become more visible & efficient
